TRUSTEES’ REPORT FOR THE YEAR ENDING 31ST MARCH 2007
The Trustees present their annual report and accounts for the year ended 31st March 2007.
The principal activity of the company during the year was the education of the public in archaeology through the provision of archaeological services.
The Dyfed Archaeological Trust is a company limited by guarantee and not having a share capital (number 1198990) and a registered charity (number 504616). The governing documents are the Memorandum and Articles of Association of the 4th July 1975. The Trust is one of the four Archaeological Trusts originally established in the 1970s to cover the whole of Wales.
The Trustees serve as Directors of the company and as such their report serves as the statutory Directors’ Report. Since there is no share capital the Directors do not hold any beneficial interest in the company. One third of the Trustees retire each year but are eligible for re-election at the Annual General Meeting. The following served as Trustees during the year:
Dr J L Davies
At the October 2006 AGM the retiring Trustee, Mr Delaney was, under Article 41 of the Trust’s Articles, deemed re-elected. The Trust has a Management Committee that is a delegated committee of the Board of Trustees. During the year the composition of the Management Committee included the above members of the Board of Trustees together with Mr R A Kennedy. Mr Kennedy, one of the longest-serving members of the Trust, resigned from the Management Committee at the end of the year.
Officers and Registered Office
During the year, Mr E G Hughes was the Company Secretary and Principal Officer (Chief Executive) of the Trust. The Trust’s Registered Office is at The Shire Hall, Carmarthen Street, Llandeilo, Carmarthenshire, SA19 6AF. The National Westminster Bank plc, 59 King Street, Carmarthen are the Trust’s bankers. Morris Roberts, 14-15 Spilman Street, Carmarthen, serve as the Trust’s legal advisors. Charles & Co, 14 Barn Road, Carmarthen, are the Trust’s auditors.
Company Law requires the Trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the financial year. In doing so the Trustees are required to: select suitable accounting policies and apply them consistently; make judgements and estimates that are reasonable and prudent; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 1985 and are in accordance with the Charities (Accounts and Reports) Regulations 2005. The Trustees are also responsible for safe-guarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Membership of the Trust
All members of the Trust, including Trustees, voluntarily contribute their unpaid time and expertise to the charitable objectives of the Trust. The extent of this contribution is not reflected in the Trust’s financial statements, but the Trust is heavily dependent upon the services and expertise provided by its members serving as Trustees or members of the Management Committee, together with the valuable advice and specialist contribution to individual projects provided by other individual members. Membership of the Trust is by invitation of the Trustees; it is personal and not transferable. At the end of the year the membership totalled 44. A full list of members as at the 31st March 2007 is contained in Appendix A.
In addition to the Shire Hall in Carmarthen Street, which the Trust leases from Llandeilo Fawr Town Council, the Trust owns Leicester House, also located in Carmarthen Street. The Llandeilo Fawr Town Council made a successful grant application to Carmarthenshire County Council’s ‘One Fund’ for the refurbishment of the Shire Hall. The value of the grant was £63,528 and was supplemented by £30,000 from Llandeilo Fawr Town Council. This allowed for the establishment of a new meeting room/Historic Environment Record (HER) search room, a new kitchen/staff room, a new archive storage room and the provision of disabled access to the ground floor and disabled toilets. The meeting/search room is used by the Town Council two evenings a month and on other evenings is available for community groups. In 2007-08 the archive room will be provided with steel shelving and the HER records moved into it.
The average number of employees during the year was 22. A full list of staff as at 31st March 2007 is contained in Appendix B. The Trustees wish to express their thanks to all the Trust staff for their commitment and efforts during the year. During the year the second round of a staff appraisal programme was completed. This has helped to inform the development of a detailed Staff Training Development Plan.
REVIEW OF TRUST ACTIVITIES DURING THE YEAR
As in previous years a wide range of work was undertaken, including Cadw grant-aided threat-related assessments and excavations, and numerous other-funded surveys, watching briefs, evaluations, desk-based assessments and recording projects. The second year of the Cadw grant-aided Prehistoric Defended Enclosures Project was completed, with visits made to over 260 sites in Pembrokeshire and over 380 Historic Environment Records updated. Scheduling and other recommendations were made to Cadw.
During the course of a continuing Cadw-funded project - Cropmarked Enclosures in South Ceredigion and North Pembrokeshire - part of a circular enclosure at Ffynnonwen was excavated and six sites were geophysically surveyed This project was undertaken with the support of the University of York. The excavation revealed the remains of a complete roundhouse and parts of two others. Sections across the defensive ditch showed it to be rock-cut and almost 3m deep on the east side of the enclosure and unfinished on the north side. Very few artefacts were found but the structural remains indicate a long-lived settlement. Future post-excavation analysis will include a programme of radio-carbon dating.
The Cadw grant-aided programme also supported a second season of excavation at West Angle as part of the Early Medieval Cemeteries Assessment Project. Students from the University of Cardiff assisted trust staff and a grant from PLANED helped support a programme of outreach activities. Part of a substantial enclosure was investigated and an adult and several child burials were excavated.
Survey continued on the Cadw grant-aided Roman Forts, Vici and Roads Project with further geophysical survey on the vicus outside Trawscoed fort and survey of the fortlet at Erglodd, both in Ceredigion.
Other Cadw grant-aided projects included: post-excavation analysis of the timber trackway at Llangynfelyn, near Talybont in Ceredigion; the first year of a two-year desk-based Ports and Harbours Project examining the Milford Haven Waterway; a survey of the historic towns of Cardigan and Tregaron (supported by Ceredigion County Council); an appraisal of the data generated by the four Welsh Archaeological Trusts by their threat-related assessments titled Appraisal of Baseline Data for Outcome Monitoring. Finally grant-aid was obtained for the provision of radiocarbon dates for early medieval corn drying kilns at Ty Isaf, near Fishguard.
The Trust undertook projects for a variety of other clients - pubic and private developers, unitary authorities, government agencies, voluntary organisations and consultants. The majority of these were carried out within Carmarthenshire, Ceredigion and Pembrokeshire. Projects included excavations, evaluations, building recording, landscape survey, desk-top assessments and watching briefs that were often a condition of planning consents. The following summary provides a selection of the more significant projects. A full list of all projects, including clients, is provided in Appendix C.
Building-recording projects were undertaken at several sites including the completion of the survey at Porthgain industrial complex, Pembrokeshire, in advance of consolidation; the east wing of the inner courtyard at Newton House, Dinefwr Park; at St Sadwrn’s Church, Llansadwrn, during a programme of extensive restoration. Several archaeological desk-based assessments were undertaken in advance of the determination of planning decisions, including work on two proposed large windfarms in Powys. Desk-based assessments were also carried out at Machynys, Llanelli; at the Gatehouse Hotel, Tenby; on the Southwood Estate, Pembrokeshire, on behalf of the National Trust and at Morfa Berwick for the Llanelli Water Vole Action Group. Numerous archaeological watching briefs were also undertaken during the course of the year, largely as a result of a condition placed on a planning consent. Further projects involved topographic survey, landscape analysis and documentary research on two historic parks: Penllergare on the outskirts of Swansea and The 365 Steps and The Eagle’s Nest at Piercefield, Monmouthshire.
All of the Trust’s archaeological research and investigations contribute directly or indirectly to raising awareness about Wales’ historic environment. However, several of the Trusts’s projects and activities are specifically aimed at promoting this awareness. The Trust’s Outreach Strategy continues to contribute to the fulfilment of the Trust’s basic charitable objective - the education of the public in archaeology - and its role in promoting the historic environment as one of Wales’ greatest assets.
The Trust continues to recognise the need for the promotion and interpretation of the historic environment at a community level. ‘Community Archaeology’ or ‘Archaeology for All’ is becoming increasingly important across Britain, with a recognition that the profession can make a major contribution to a number of current economic and social objectives including social inclusion, public health and education, tourism and economic regeneration. The sector also has an opportunity to take advantage of the high media profile that archaeology currently enjoys.
Heritage Interpretation Panels and Leaflets
As in previous years Trust staff continued to give lectures, talks and guided walks to a wide range of organisations and papers were presented at a number of workshops, conferences and seminars. A total of 48 talks and guided walks were given or led by Trust staff during the year.
In November, the Pembrokeshire Coast National Park, with support from the Trust, organised the third annual Pembrokeshire Archaeology Dayschool, with talks given by Trust staff and other speakers. In March over 100 people listened to talks given by trust staff and others at the Carmarthenshire Dayschool organised by the Trust.
In addition, individual members of staff were directly
involved in representing the Trust and in contributing to the activities
of a large number of external organisations and groups at a national,
regional and local level, for example: the Cambrian Archaeological Association;
the Council for British Archaeology Wales/Cymru; the Association of Local
Government Archaeological Officers (ALGAO), at a UK and national association
level; the Institute of Field Archaeologists Registered Archaeological
Organisations Committee; the Welsh Industrial Archaeological Panel; the
‘What’s in Store’ Advisory Group; the Wales Historic
Environment Group; the Society for Church Archaeology; the South Pembrokeshire
Ranges Research and Advisory Group; the Carmarthen and Swansea Bay Coastal
Engineering Group; the Pembrokeshire Coastal Forum; the Welsh Coastal
and Maritime Partnership; the Cardigan Castle Advisory Steering Group;
the Ymlaen Dyffryn Tywi Steering Group; St David’s Diocesan Advisory
Group; the Hill-Forts Study Group; the PLANED Transnational Project; the
Carmarthenshire Antiquarian Society Executive Committee and various local
history and archaeological societies and groups. In total over 250 meetings
with other organisations or individuals were attended by Trust staff during
the course of the year.
Two events were held on the first Saturday of National Archaeology Week. One was held at Aberystwyth Museum in conjunction with the Young Archaeologists’ Club and the Ceredigion County Museum Service, and focused on recent work on the prehistoric enclosures of south Ceredigion. The second at Dinefwr Park, Llandeilo, concentrated on the recent work on the Roman forts and included guided tours to a small excavation being undertaken outside the forts.
An event was also held on the second Saturday in National Archaeology Week at Abergwili Museum in conjunction with the Carmarthenshire County Council Museum Service. Activities for children were staged and opportunities to find out about “Archaeology in your area” from the computerised Historic Environment Record were offered to all.
For the second year we were invited to by the Farmers’ Union of Wales to join them in their tent at the United Counties Show at Carmarthen. The HER database on computer proved to be a very popular attraction, with queues of farmers awaiting their turn to see what was on their land.
Exhibitions and a stall were provided at the National Eisteddfod at Felindre Swansea, in conjunction with the Glamorgan-Gwent Archaeological Trust. Exhibitions were also on display at the Garden Festival of Wales, Dinefwr Park, Llandeilo, and at the launch of the Brecon Beacons’ Geopark at Libanus, Powys.
Additional funding provided for the West Angle excavation by PLANED through the Leader+Transnational Project enabled the Trust to support a member of staff dedicated to encouraging and engaging with visitors, providing tours to over 400 people and providing two ‘taster sessions’ for local people and hands-on sessions for visitors.
An open day at the Ffynnonwen excavation attracted over 200 local people. The day was supported by an exhibition. This exhibition was also on display throughout the summer at the Castell Henllys education centre.
A ‘Finds Day’ in Aberystwyth hosted in partnership with Ceredigion County Museum, held to highlight the Portable Antiquities Scheme, was well attended and several important artefacts were recorded.
During the year a booklet celebrating the heritage of Carmarthen - Carmarthen: the Oldest Town in Wales – was published. The intention of the booklet was to raise awareness of the fragile above- and below-ground heritage of the town.
Academic papers published by Trust staff during the year included Prehistoric Funerary and Ritual Sites in Pembrokeshire in the Journal of the Pembrokeshire Historical Society, and An archaeological excavation and survey at the Shell House, Cilwendig, Pembrokeshire in Gerddi: Journal of the Welsh Historic Gardens Trust. Short contributions appeared in Archaeology in Wales – Excavation at Troedyrhiw Defended Enclosure and Industrial Complex and Timber Trackway at Llangynfelin, Ceredigion, as well as notes on other projects and archaeological discoveries in the region.
In addition Trust staff produced 81 internal reports ranging from the 12-volume A Survey of Defended Enclosures of Pembrokeshire 2007 to shorter reports of just a few pages on archaeological watching briefs.
During the year work progressed on a booklet and leaflet on Carmarthen Castle for Carmarthenshire County Council. Progress was also made on the text and illustrations for an academic monograph on the castle. The text and design on a booklet on Ceredigion’s metal mining heritage was finalised, and work was progressed on an academic report on prehistoric funerary and ritual sites in Ceredigion. It is anticipated that all these will be published during 2007-08.
During the year two projects provided formal training opportunities for students studying archaeology: West Angle (University of Cardiff) and Ffynnonwen (University of York). The Ffynnon-wen excavation also involved international students from the University of York’s annual field school based at Castell Henllys. Trainee places were also offered to university students on the Brownslade Barrow excavation.
Opportunities continued to be provided for student placements in the Trust offices. During the year these placements included students from a number of local schools and colleges.
The Trust’s website continued to develop, with regular additions made during the course of the year. Following the success of previous years’ dig diaries, similar daily website updates with photographs were provided for the excavations at Ffynnonwen defended enclosure, West Angle early medieval cemetery and the early medieval cemetery at Brownslade Barrow. These proved to be very popular and attracted a large number of visitors to the Trust’s website.
The website provides a very valuable education and research resource, and provides an effective method of disseminating all aspects of the Trust’s work. Its success can be measured by the large number of visitors who regularly use the facility.
Numerous Trust projects appeared in the media during the year, including television, radio and local and national newspapers and journals. The excavations at Ffynnonwen, West Angle and Brownslade Barrow attracted the most media attention, with articles in local papers and local radio items.
Staff also contributed to national television programmes including an item on the archaeology of the Pembrokeshire Coast National Park, a piece on ‘Island Britain’ for Time Team and an interview on Marros Beach for Great Journeys.
Staff also took part in several radio interviews advertising forthcoming Trust events or describing recent archaeological discoveries.
Archaeological Services comprise two elements. First, the maintenance and development of the Trust’s regional Historic Environment Record or HER, part-funded by the Royal Commission on the Ancient and Historical Monuments of Wales (RCAHMW). Secondly, Curatorial Services, the provision of advice to unitary and other statutory and non-statutory bodies on the protection and conservation of the historic environment. Both these services cover the unitary authority areas of Pembrokeshire, Ceredigion and Carmarthenshire, as well as the Pembrokeshire Coast National Park and part of the Brecon Beacons National Park. Including overhead allowances, the Cadw grant for Curatorial Services was £140,628 (2005-06: £134,858). The basic grant provided by the RCAHMW for the regional Historic Environment Record remained at £27,500.
The Pembrokeshire Coast National Park Authority continued to provide additional financial support for the provision of Historic Environment advice on the management and promotion of the archaeology of the Pembrokeshire Coast National Park. During the year this support amounted to £33,944. This support was supplemented by a grant of £9968 from Cadw for the implementation of a programme of management work relating to Scheduled Ancient Monuments within the National Park. These resources allowed the Trust to employ a full-time Park Archaeologist.
Continuing financial support for the provision of Archaeological Planning Advice (over and above the grant support from Cadw) was provided by four of the Local Planning Authorities in the region. These were the Pembrokeshire Coast National Park, Pembrokeshire County Council, Carmarthenshire County Council and Ceredigion County Council. Their support amounted to a total of £12,515. The Trust continues to be very grateful to the Authorities for this support, which will help to ensure that the high level of service provided by the Trust can be maintained.
Cadw also provided a grant of £15,319 (down from £33,221 in 2005-06) for the Trust’s contribution to the historic environment provisions of the all-Wales Tir Gofal Agri-Environment Scheme. Further funding of £20,860 was provided by the Countryside Council for Wales (CCW) to cover the cost of undertaking farm visits for a selected number of farms within the scheme.
The record includes both a paper record and a digital database. Record staff continued to enter new data, carry out routine maintenance, undertake development work and respond to internal and external inquiries. The process of adding ‘events’ (excavations, surveys and desk-top assessments) to the Record continued throughout the year.
Work continued on the development of a new software platform by Oxford Arch Digital for the HERs across Wales. This new system, known as TOAD HMS (The Oxford Arch Digital Heritage Management System), will transform the management of the record and will greatly improve public access to the core data through the Trust’s website. A sample of the Trust’s data has been migrated onto TOAD and, despite unavoidable delays, it is anticipated that this new system will be up and running in the near future.
At the end of the year the total number of records on the core database stood at 39,147. This number has not increased over the previous year as newly created records were held in separate databases awaiting migration of the data onto the new software platform. New records, and the enhancement of existing records, continue to be added from both the Trust’s own research and investigation projects as well as from external sources; 14761 Primary Record Numbers, 89 photograph cataloguing numbers and 122 report numbers were also issued. The Tir Gofal agri-environment scheme continues to be a major new source of information.
The Trust continued to be involved in the exchange of core data with the other partners of END (Extended National Database for Wales). Work was completed on a three-year forward plan for the HER. This brings the Record up to another of the benchmarks set out in “Historic Environment Records: Benchmarks for Good Practice” by the Association of Local Government Archaeological Officers (ALGAO) and English Heritage for Historic Environment Records, jointly agreed for use in Wales.
Support continued to be provided through Cadw’s curatorial grant for the wider provision of information from the HER and the development of outreach activities. A total of 261 external enquiries were dealt with during the course of the year. Additional financial support for the HER was provided by the Pembrokeshire Coast National Park Authority. Work undertaken as part of this arrangement continued to be focused on HER data provision and the writing of descriptions for sites recorded within the Park.
The Trust continued to attend meetings with its partners to work towards the goals outlined in the Strategic Framework for Records Relating to the Historic Environment of Wales. One of these relates to the ownership of HERs and their long-term security. The Trust worked with Cadw to establish separate HER Trusts for each of the Welsh Archaeological Trusts in order to safeguard the Records in the event of a ‘parent’ Trust becoming insolvent. It is anticipated that these HER Trusts will be established during 2007-08.
This area of the Trust’s work relates mainly to development-control tasks, though some consultations affecting archaeological sites arise outside the planning system. During the year 6773 planning applications were notified to the Trust. Of these 2868 needed detailed appraisal, resulting in further action in 298 cases, including recommendations for assessments, evaluations, excavations and recording work in advance of development, or for watching briefs during development. On 11 occasions the recommendation was refusal on archaeological grounds.
During the year the Trust continued to develop it’s good working relationships with the regional planning authorities. In particular a workshop was held with Carmarthenshire County Council planners to address issues relating to archaeology and to help support consistent decision-making regarding archaeology in the planning process. Following on from this the Trust was asked to assist in the production of Supplementary Planning Guidance for archaeology by Carmarthenshire County Council.
In response to requests, the Trust’s Planning Archaeologist continued to prepare briefs, agree specifications and carry out monitoring visits on a variety of developments.
The development of wind-farms in our region continued to produce a significant workload. In addition to major developments the number of applications for single turbines increased. Whilst these may have little physical impact, their visual impact on the historic environment can be significant. Recommendations for the refusal of permission of a large wind-farm on Mynydd-y-Betws were made on the ground that it would have an unacceptable impact on the historic environment.
Significant ongoing casework included the provision of detailed advice on applications in the region’s historic towns, including a large development at the Old Livestock Market in Carmarthen, the demolition of the Commerce House listed building in Haverfordwest and redevelopment around Foley House, Haverfordwest. At New Moat, an important medieval borough, discussions were held between the applicant, Pembrokeshire County Council and the Trust on how best to protect substantial remains revealed during an evaluation.
Information and advice on heritage management issues continued to be provided outside the local planning framework in respect of forestry, the treatment of metal-mine sites, coastal sites and agricultural operations. 96 consultations were received from the Forestry Commission for the Better Woodland for Wales Scheme. Of these desk-top reports were prepared for 56 and site visits made to 3 application sites.
The Trust responded to consultations from the service industries, including 53 schemes from Dwr Cymru/Welsh Water as well as consultations from Western Power and the Environment Agency.
The Trust continued to be actively involved with the provision of advice relating to the construction of a major new National Grid gas pipeline from Milford Haven to Aberdulais. Archaeological work on this 120km route was completed during the year and then the second phase of the pipeline, 115km from Felindre to Tirley, began. This second phase included an evaluation of the route where it crosses Mynydd Myddfai. Work will continue on this route in 2007-8.
Information was provided on 13 Hedgerow Removal Notifications for Carmarthenshire, Ceredigion and Pembrokeshire. As in previous years, at Cadw’s request, the Trust continued to comment on Scheduled Monument Consent Applications.
The Trust Chief Executive continued to be actively involved in the Historic Environment Group, an advisory group set up by the Minister for Culture, the Welsh Language and Sport to advise the Welsh Assembly Government on action that will benefit and promote the historic environment of Wales.
During the course of the year the Trust responded to consultations on a variety of issues that have relevance to the historic environment, including commenting on a ‘What’s in Store’ report, which considered a strategy for archaeological archives in Wales.
Carmarthenshire County Council commissioned the Trust to produce Supplementary Planning Guidance for the Historic Environment, the first such document in Wales, and discussions were held with the authority on how best to integrate its use within the planning process.
At a more local level the Trust continued to be involved in the Ymlaen Dyffryn Tywi Landscape Partnership that is seeking to develop a major landscape conservation project, Twyi Afon yr Oesoedd. The Trust was appointed the lead contractor in the Landscape Investigation element of the project and began preliminary work on a major bid to the Heritage Lottery Fund. The Trust was also actively involved in advising the Cwdwgan Building Preservation Trust on the future of Cardigan Castle.
Some of the Pembrokeshire Coast National Park Archaeologist’s time was devoted to the excavations at Brownslade Barrow and West Angle. Casework included drawing up management plans for Crugiau Cemaes, footpath and other improvements to Nevern Castle, and foot-path improvements to Porth y Rhaw Fort, Solva and footpath improvements at Watery Bay near Marloes where wheelchair access was provided along the coastal path to the monument. The Park Archaeologist took over as the local contact for the Early Medieval Stones Project and assisted in formulating an application for the St Ishmaels stones.
The Trust continued to provide advice to the St David’s Diocesan Advisory Committee on faculties and the Fabric Advisory Committee for St David’s Cathedral.
The Trust continued its participation in the Portable Antiquities Scheme, a voluntary scheme for the reporting and recording of archaeological finds. Artefacts reported during the year include a hoard of c.2300 late-3rd-century Roman coins from Laugharne, Roman finds from near Cardigan, and numerous finds from the Llanelli area. A ‘Finds Day’ to highlight the scheme was held in November at Ceredigion County Museum.
The Trust continued to be responsible for the historic environment provisions of the Tir Gofal Agri-Environment Scheme in the region. Activity was much reduced compared with previous years owing to a hiatus in funding of the scheme. It is anticipated that the scheme will become more active in 2007-08. During the year, and with the assistance of Cadw grant-aid, the Trust provided information on 59 consultations as part of the historic environment report (HE1) process, including 21 updated HE1s, provided to CCW as part of the mid-term (5 year) review of 114 farms. Some of these included additional land that had been brought into farms by the time of the review. In addition, during the course of the year 28 CCW-funded visits were undertaken. Full farm visit reports (HE2s) were prepared for 23 of these. The remaining 5 visits were made in response to requests for historic environment management recommendations on specific issues. Text, illustrations and design were also provided for 2 interpretation panels.
As a voluntary sector organisation the Trust continues to be heavily dependent upon grant aid from Cadw and the Royal Commission. This grant aid accounted for just over 43% of the Trust’s total incoming resources (which was the same as the corresponding figure for 2005-06). The Trust is most grateful for this continued support. For the year ended 31st March 2007, 6.5% of the total resources expended were on management and administration of the charity (2005-06: 6%), a small amount on publicity and advertising and the rest on direct charitable expenditure on the activities described above. The accounts for the year to 31st March 2007 show a deficit of income over expenditure of £5496 (2005-06: surplus of £9,432).
The Trust has a reserves policy that is required in order to maintain services should temporary problems be experienced in any of the major areas of income or expenditure, or should the Trust become exposed to an unexpected financial contingency. It is expected that the reserve would cover any financial shortfall in the short term until appropriate action could be taken to remedy the situation. The reserves would only be used in the following circumstances: redundancy costs when all other sources were exhausted; essential operating costs when all other sources were exhausted; when entering any enforced overdraft. The minimum reserve figure has been calculated on the basis of the redundancy costs of six members of staff of varying grades. The reserve fund was established in 2000/2001 with an initial sum of £15,000. The Trustees have decided to transfer 10% of any operating surplus, or £5,000, whichever was the lower, into the reserve fund on an annual basis. However, due to the current unfavourable financial situation no funds were transferred to the reserve fund in 2006/07. The reserve fund therefore remains at £35,340.
At the beginning of the financial year, the Trust had a sum of £8538 committed to the develop-ment of a new digital platform for the regional Historic Environment Record. During the year expenditure of £929 was made against the HER Designated fund (which now stands at £7609).
The Management Committee continues to review the major risks to which the charity is exposed. This includes a review of the systems that have been established to mitigate those risks. Internal risks are minimised by the implementation of procedures for authorisation of all transactions, the development of a system for regularly monitoring the progress of individual projects and for en-suring there is adequate back-up provided for essential staff skills. These procedures continue to be periodically reviewed to ensure that they still meet the needs of the charity.
Prospects for 2007-08
The Trust has negotiated an approved Cadw grant of £291,579 for 2007-08, compared with an initial grant of £283,456 in 2006-07. In addition £28,875 of funding for the HER has been agreed from RCAHMW (£27,500 in 2006-07). At the end of the 2006-07 financial year some £191,132 from other sources had already been secured for 2007-08.
In January 2007 the Chief Executive Mr E G Hughes was appointed Chief Inspector of Ancient Monuments and Buildings at Cadw. Mr K Murphy was appointed the new Chief Executive. Both will take up their new positions on the 1st May 2007.
Statement as to disclosure of information to Auditors
So far as the Trustees are aware, there is no relevant audit information (as defined by Section 234ZA of the Companies Act 1985) of which the company’s auditors are unaware, and each Trus-tee has taken all the steps that they ought to have taken as a Trustee in order to make themselves aware of any relevant audit information and to establish that the company’s auditors are aware of that information.
Charles and Co have expressed their willingness to be reappointed as auditors of the Trust in accordance with section 385 of the Companies Act 1985.
BASIS OF PREPARATION
The Trustees’ Report is prepared in accordance with special provisions of Part VII of the Companies Act 1985 relating to small companies.
By order of the Board of Trustees
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